South Coast Property Care - KZN

Management and Staff at South Coast Property Care are dedicated to look after the interests of each member of a Body Corporate. Our Facility Management services involve various caretaking duties relating to the care and upkeep of a building and common grounds.

Our aim is to facilitate and compliment the Trustees and Administrator in maintaining a healthy relationship with each Body Corporate member (owners) in ensuring the building and common areas are well maintained, ensuring a clean, functional, safe and pleasant environment in which occupants can relax while on holiday/ permanent residing on the premises and property owners enjoy the benefit of increasing the value of their properties.


Our services

We offer a variety of essential Facility Management services that suite the needs of a sectional title building, whether on a roving basis or full time onsite supervision.

Hereunder is a general list of essential services & duties (performed by our Facility Manager) that are required for a sectional title building to function properly and effectively:

1. Visiting and inspecting the premises on a regular basis/ fulltime supervision and inspection by our Facility Manager;

2. Overseeing General Service Employee’s duties i.e.

Cleaning of balconies, balustrades, stairs, patio's, walkways, common toilets, windows, paving, braai’s, gate rail;
Gardening: removal of weeds, attending to flowers/shrubbery (if any), mowing of the lawn and fungus control;
Minor pest control;
Cleaning of rubbish bins;
Removal of litter;
Cleaning of swimming pool;
Keep storeroom clean and tidy;
Other duties (as per duty list specified by Trustees)


3. Collection & delivery of FREE refuse bags (heavy duty) at local Municipality collection depot on behalf of owners (Rates and Taxes account must be provided) – money saver for the Body Corporate instead of purchasing refuse bags- each owner qualifies for 5 x refuse bags rolls (20’s);

4. Overseeing & liaise with contractors performing specific duties, i.e. electrical, plumbing, building etc;

5. Ensure that all owners and tenants have a copy of the conduct rules and regulations outlining their responsibilities and reporting of an breach of rules to the Trustees and Administrator;

6. Ensure that the property is safe, secure and clean at all times and that the property is in proper working order;

7. Checking of Fire equipment servicing dates and test Fire hydrants and fire hoses on a regular basis for proper working;

8. Regularly valuate any Health and Safety issues within the premises and ensure steps are taken to comply with Health and Safety regulations;

9. Monitoring the security company’s services. Make recommendation regarding security upgrades in the complex;

10. Acquiring of quotation for specific scope of work that need to be performed;

11. Requisition, Maintenance & Storage of caretaking supplies and equipment;

12. Prepare work orders where applicable for repairs and maintenance as required;

13. Performs minor ground maintenance, removal of litter from grounds, check of building, paths gardens etc. for damage;

14. Ensure that all tasks are addressed in a timely fashion and are done in the correct manner;

15. Checking of common lighting and changing of light bulbs if required;

16. Checking the condition and proper functions of:

Buildings and floors;
Driveways & Other Paved areas’
Boundary & Internal Partitioning walls
Electric Fence
Motorised entrance gate
Swimming pool & water quality
Building hygiene
Outbuilding and yard
Waste/ Refuse removal system
Personal Protective Equipment
First Aid Facilities
Ladders

17. Negotiate with local authorities (Hibiscus Coast & UGU Municipality) on behalf of the Body Corporate (when required);

18. Monthly readings of electrical & water meters and calculations. Purchase electricity and load pre-paid meters (if available);

19. Identification and maintenance of a suitable area for rubbish disposal and informing all visitors and owners of allocated dump area well as what day’s and times the rubbish should be put out for removal;

20. Purchasing and delivery of cleaning chemicals and materials;

21. Communicate with the Administrator & Trustees. Report of defects within the complex;

22. Keep on file: Updated list of all owners including their contact information, UGU & Eskom account numbers, and any other account or reference numbers required;

23. 24 Hour standby facilities available for emergency purposes;

24. Project Management of special Capital Projects i.e. painting of the building, construction, waterproofing etc;

25. Monthly report of activities, defects etc. to Trustees & Administrator;